1801 Parkcourt Place, Suite E204
Santa Ana, California 92701

Phone: 714-664-8887

© 2020 by Newport Consulting

Every day heavy equipment operators handle problems that most other rental businesses don’t ever see.  This is because heavy equipment rental has its own set of unique needs.  Just ask any rental operator that spent a whole morning handling an improperly filed mechanics lien.  This can range from sales tax compliance among a dozen different New England states to spending considerable time and effort maintaining the rental fleet’s equipment maintenance records. – at any cost, just to be able to survive an OSHA audit.


If your heavy equipment rental fleet, has grown to several hundred, then likely whatever means you where using before to manage your rental business, have been overshadowed by the need to bring all of these functions on a single platform.

Manage equipment orders that require documentation and rigorous check out

Maintain inspection procedures unique to each kind of equipment

Multiple meter and odometer readings per machine

Maintain product definition values like horsepower and lift capacity unique to each piece of equipment

Store catalog pictures on the master file

Attach instructions and document to the equipment line items on the order

Support separation charges and maintenance records of rented components like an long-reach telehandler or an extended fork

Track changes on the order as it is entered and updated – identify who changed what … and when

Stop using a white board for equipment scheduling

Let DynaRent alert you immediately whether or not the requested item is available

Hover over a warning message and see instantly which orders are also requesting the same equipment

Use DynaRent’s color-coded calendar to instantly see excesses or shortages

Bill for everything you’re owed

Charge for late returns, beyond the allowed grace period

Account for damages at the moment the equipment is returned

Bill for excess meter usage when the “free use” period is exceeded

Record and bill for fuel levels that exceed the allowance

Implement minimum usage policy for various types of your fleet

Offer free rent days for time not in use


Streamline subrented equipment handling

Let the system create the purchase order to your subrented supplier

Provide a subrented rate that gives you a fair margin

Review the asset management report to see how efficiently you are using subrented equipment

Manage fleet service and repair costs

Determine when something is getting too expensive to maintain

Schedule preventive maintenance on fleet items

Maintain OSHA-compliant record-keeping

Spot machines with repair time with a color-coded utilization report


Impress your customers

Send automatic email alerts for delivery / pickup

Communicate with your drives with our dispatch screen and mobile app

Use electronic signatures for everything from contract signing to lien release

Use RFID technology to track your machine’s location and service requirements in realtime